Company Name: Supreme Seed Company LTD
Registered Address: 10 Gareeb E Newaz Avenue, Sector 13, Uttara, Dhaka 1230, Bangladesh

1. Introduction

Supreme Seed Company LTD ("the Company," "we," "us," or "our") is committed to protecting the privacy and confidentiality of our employees' personal data. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information in compliance with applicable data protection laws, including but not limited to the [General Data Protection Regulation (GDPR)/Local Data Protection Law].

By joining the Company and providing your personal data, you acknowledge that you have read and understood this Privacy Policy.

2. Types of Personal Data We Collect

We may collect, store, and process the following categories of personal data about you:

  • Identification Data: Name, date of birth, gender, nationality, photograph, passport/ID details.
  • Contact Details: Address, phone number, email address, alternative and emergency contact details.
  • Employment Records: CV, employment history, job title, salary, benefits, performance reviews, disciplinary records.
  • Financial Information: Bank account details, tax information, payroll records.
  • Technical & Usage Data: IP address, login credentials, system access logs (if using company IT systems).
  • Health & Medical Data: (Where applicable) Medical reports, disability status, sick leave records.
  • Background Check Data: (If applicable) Criminal records, credit checks (where legally permitted).

3. How We Collect Your Personal Data

We collect personal data through:

  • Direct interactions (e.g., job applications, HR forms, contracts).
  • Automated technologies (e.g., company systems, email logs, attendance systems).
  • Third parties (e.g., recruitment agencies, background check providers, government authorities).

4. Purposes of Processing Personal Data

We process your personal data for legitimate business purposes, including:

  • Recruitment, onboarding, and employment administration.
  • Payroll, benefits, and tax compliance.
  • Performance management and career development.
  • Compliance with legal obligations (e.g., labour laws, health & safety).
  • Security and fraud prevention.
  • Emergency contact and workplace safety.

5. Legal Basis for Processing

We process your personal data based on:

  • Contractual necessity (to fulfil your employment contract).
  • Legal obligations (e.g., tax, labour laws).
  • Legitimate interests (e.g., business operations, security).
  • Consent (where required, e.g., for sensitive data like health records).

6. Data Sharing & Disclosure

We may share your personal data with:

  • Internal Teams: HR, Finance, Management (on a need-to-know basis).
  • Third-Party Service Providers: Payroll providers, insurers, IT vendors (under strict confidentiality agreements).
  • Government Authorities: Tax agencies, labour departments, law enforcement (where legally required).
  • Group Companies: (If applicable) Affiliates for HR and administrative purposes.

We do not sell employee data to third parties.

7. Data Security & Retention

We implement appropriate technical and organizational measures to protect your data, including encryption, access controls, and secure storage.

We retain your personal data only as long as necessary for employment purposes or as required by law. Upon termination, data may be archived or anonymized where permissible.

8. Your Rights

Depending on applicable law, you may have the right to:

  • Access, correct, or request a copy of your personal data.
  • Request deletion (where no legal obligation exists).
  • Restrict or object to processing.
  • Withdraw consent (where applicable).
  • Lodge a complaint with a data protection authority.

To exercise these rights, contact HR or your departmental head.

9. Updates to This Policy

We may update this Privacy Policy periodically. Employees will be notified of significant changes.